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Administrative Support

Location: 07601
Compensation: $32,000 - $35,000 | Full-Time

Overview:

Our mission is "Healthy Families, Safe at Home." Bergen's Promise provides exceptional care management services to keep youth and families physically and emotionally safe. We are a fast-growing social services agency based in Bergen County, New Jersey. We are looking for a seasoned Admin who shares our energy and enthusiasm in supporting the mission of Bergen's Promise.

Bergen's Promise will offer YOU an excellent benefit package including Medical, Dental, Vision, FSA, Life Insurance, Long Term Disability Insurance and two types of pension plans. We offer liberal time off benefits including Vacation, Personal and Sick time; and provide 13 paid holidays a year. We are committed to your professional development and will provide you with ample opportunities for continued education and training.

 

CORE COMPETENCIES:

COMMUNICATION

- Written Communication (acceptable standards of written English)

- Oral Communication/Tact (conveying ideas and facts effectively and diplomatically)

INTELLECTUAL

- Creative Thinking/Problem Solving (provide fresh ideas and solutions)

- Decision Making/Judgment (with knowledge of facts, goals, constraints and risks within the scope of their position)

- Planning & Organizing (coordinates ideas and resources to achieve goals)

- Fiscal Accountability (following fiscal guidelines, regulations, principles and standards when committing fiscal resources)

PERSONAL

- Accountability, Dependability & Self-Management (takes responsibility, achieves results and meets timelines)

- Adaptability, Flexibility & Resilience (adapts to changing business needs, especially in ambiguous or adverse situations ability to receive and implement constructive feedback)

- Youth & Family Focus (commitment to self-improvement)

- Ethnics, Integrity & Safety (honesty, professionalism and adherence to all workplace standards and practices)

INTERACTION WITH OTHERS

- Teamwork & Relationship Building (promotes enthusiasm and commitment within a team, builds acceptance, cooperation and mutual respect)

- Valuing Diversity & Cultural Competence (embracing diversity)

 

 

Responsibilities:

Provide administrative support in completing the Agency's functions, including, but not limited to:

1. Documentation

2. Report Production

3. Maintenance of Records

4. Scheduling

- Support provider set-up and tracking processes

- Assist with office technology

- Order and maintain supply inventories

- Schedule and perform all tasks related to Agency vehicles

- Assist in coordination of events and meetings

- Provide assistance for Agency projects

- Assist with the creation and distribution of Agency print and electronic publications

- Maintain and update Agency calendars, contacts and lists

- Prepare, compose and distribute correspondence per Agency's standards

- Maintain and execute general administrative office procedures

- Provide training on administrative office procedures when applicable

- Front desk coverage when needed, including but not limited to:

1. Answer, direct, handle incoming calls

2. Greet and direct visitors

3. Process facsimiles, standard and electronic mail

4. Process incoming and outgoing deliveries

- Maintain the organization of office facilities

- Understand and ensure that tasks are conducted, and material is handled in a sensitive and confidential manner in compliance with HIPAA and Agency policies

Qualifications & Skills:

- Degree: Associates Degree preferred

- Two or three years of experience in a comparable area in lieu of education

- Fluency in applicable office technology and software; experience is multimedia communication a plus

- Maintain a valid driver's license

- Ability to lift and move up to 25lbs

Benefits:

Bergen's Promise will offer YOU an excellent benefit package including Medical, Dental, Vision, FSA, Life Insurance, Long Term Disability Insurance and two types of pension plans. We offer liberal time off benefits including Vacation, Personal and Sick time; and provide 13 paid holidays a year. We are committed to your professional development and will provide you with ample opportunities for continued education and training.


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